"...fostering healing from the inside out"
Phone: (661) 889-4638
Welcome to Love Comes First Family Therapy, Inc. Since this is your first visit, we hope what is written here can answer some of your questions as you seek therapy. Please let us know if you want clarification on any of the topics discussed in this Outpatient Services Contract, or if you have any questions that are not addressed here. When you sign this document, you are stating that you understand and will adhere to the information in this Outpatient Services Contract.
We provide psychotherapy services for children, adolescents, adults, couples and families. The first appointment(s) serves as a intake appointment. We will want to hear about the difficulties that led to you making an appointment, goals for therapy, and general information about yourself and your current life situation. By the end of this first appointment, we will give you some initial recommendations on what we think will help. If we do not think we are able to best assist you, we will give you names of other professionals who we believe would work well with your particular issues. If you do not agree with our treatment recommendations or do not think our personality styles will be a good match for you, let us know and we will do our best to suggest a different therapist who may be a better fit.
If you and your therapist decide to work together in therapy, you will collaborate on a treatment plan that incorporates effective strategies to help with whatever difficulties you are hoping to reduce in therapy. Sometimes more than one approach is helpful. Individual, couples and family therapy sessions last 45-60 minutes (depending on your insurance benefits) unless otherwise arranged. Oftentimes, sessions are set for once each week, but this varies based on what seems most appropriate for your particular situation.
Deciding when therapy is complete is meant to be a mutual decision, and we will discuss how to know when therapy is nearing completion. Sometimes people begin to schedule less frequently to gradually end therapy. Others feel ready to end therapy without a phasing out period of time.
We may at times seek consultation with other therapists to ensure we are helping you in the most effective manner. We will give information only to the extent necessary, and we make every effort to avoid revealing the identity of my clients. The consultant is also under a legal and ethical duty to keep the information confidential.
Therapist’s office is equipped with a confidential voice mail system that allows Patient to
leave a message at any time. When you leave a message, include your telephone number even if you think we already have it, and best times to reach you. We make every effort to return calls in a timely manner. In the rare occurrence that a message is missed or accidentally deleted, if you do not hear back from us within one business day, please leave a second message. If we are unavailable for an extended time, such as on vacation, we will inform you of the contact information for the therapist on-call during our absence.
If you are in an emergency situation and cannot wait for us to return your call, go to the nearest emergency room or call 911. BUSINESS is not a crisis facility. Do not contact us by email or fax in an emergency, as we may not get the information quickly.
Therapy is a commitment of time, energy and financial resources. If you have health insurance, it is important for you to verify your mental health benefits so you understand your coverage prior to your appointment. Some insurance companies require a precertification before the first appointment or they will not cover the cost of services.
Our current fees are as follows:
• Initial Intake Appointment: $175.00 ($100 for interns)
• Counseling Sessions: $150.00 ($80 for interns)
• Patients with insurance: the negotiated rate with each insurance company
These fees are reviewed annually you will be notified of any increase in fees.
We also provide telephone and online therapy sessions. Some health insurance carriers cover telehealth (telephone/online therapy). If your insurance plan does not cover teletherapy, it is your responsibility to pay our full rate of $150 ($80 for interns) per session, or portion thereof.
We are happy to assist you by having our Practice Manager file claims to your insurance company on your behalf. However, you, not your insurance company, are responsible for payment of the fee for therapy. Acceptable forms of payment include cash, check and major credit cards, and payment is expected at the time of service. Cancellations or missed appointments without 24 hours notice will be subject to a $50 fee, and insurance companies do not pay charges for missed appointments. If fees for services are not paid in a reasonable amount of time, and attempts have been made to resolve the financial matter to no avail, a client account may be sent to a collection service.
We check insurance benefits as a courtesy for our clients. There are times when insurance misquotes benefits. In the event of a misquote, clients are still responsible for their copay/coinsurance/deductible amount that insurance reports after claims are submitted. Clients can call their insurance company to check their own benefits as well by calling the number on the back of their insurance card.
Most insurance agreements require you to authorize us to provide a clinical diagnosis and sometimes additional clinical information. If you request it, we will provide you with information to send to your insurance company. This information will become part of the insurance company's files. Insurance companies claim to keep information confidential, but you should check with your insurance company directly if you have questions about their confidentiality practices.
In order to maintain your confidentiality and our respective privacy, we do not interact with current or former clients on social networking websites. We do not accept friend or contact requests from current of former clients on any social networking sites including Twitter, Facebook, LinkedIn, etc. We will not respond to friend requests or messages through these sites.
We will not solicit testimonials, ratings or grades from clients on websites or through any means. We will not respond to testimonials, ratings or grades on websites, whether positive or negative, in order to maintain your confidentiality. Our hope is that you will bring concerns about our work together to the therapy session so we can address concerns directly.
Both law and the standards of our profession require that we keep appropriate treatment records. If we receive a request for information about you, you must authorize in writing that you agree that the requested information released.
In general, law protects the confidentiality of all communications between a client and a mental health clinician, and we can only release information to others with your written permission. However, there are a number of exceptions, which are have indicated below. More information is provided about this in your HIPAA statement.
In judicial proceedings, if a judge orders the records released, we have to release the records. In addition, we are ethically and legally required to take action to protect others from harm even if taking this action means we reveal information about you. For example, if we believe a child, elderly person or disabled person is being abused or neglected, we are mandated to report this to the appropriate state agency. If we believe a client is threatening serious harm to another person or property, we must take protective action (through notifying the potential victim, the police, and/or facilitating hospitalization of my client). If we believe a client is a serious threat to harming him/ herself, we must take protective action (arranging hospitalization, contacting family/ significant others for notification, and/ or contacting the police). We would make reasonable effort to discuss any need to disclose confidential information about you, and we are happy to answer any questions you have about the exceptions to confidentiality.
If you are under 12 years of age, please be aware that the law may provide your parents the right to examine your treatment records. If you are between the ages of 12 and 18, the law may provide your parents the right to examine your treatment records if after being informed of your parents’ request to examine your records, you do not object or your therapist does not find that there are compelling reasons for denying the access to the records. Notwithstanding the above, your parents are always entitled to the following information: current physical and mental condition, diagnosis, treatment needs, services provided, and services needed. Before giving them any information, your therapist will discuss the matter with you, if possible, and do their best to handle any objections you may have with what is prepared to discuss.
We do not provide or perform evaluations for custody, visitation or other forensic matters. Therefore, it is understood and agreed that we cannot and will not provide any testimony or reports regarding issues of custody, visitation or fitness of a parent in any legal matters or administrative proceedings.
If we are contacted by an attorney regarding your treatment (either at your behest or related to a legal matter you are involved in) please note the following:
• We charge a $1500 retainer prior to any preparation or attendance of legal proceedings.
• We charge $450/hour to prepare for and/or attend any legal proceeding and for all court related services.
• Charges for court related services are not covered by insurance.
• Court related services include: talking with attorneys, preparing documents, traveling to court, depositions and court appearances.
• If the court or attorneys do not pay our fee, you will be charged for the time we spend responding to legal matters
• You will also be charged for any costs we incur responding to attorneys in your case, including but not limited to fees we are charged for legal consultation and representation by our attorneys.
If you have a concern or complaint about your treatment or about your billing statement, please talk to us about it. We will take your criticism seriously, openly, and respond respectfully.
If during the course of your therapy, you have any questions about the nature of your therapy or about your billing statement, please ask.
The counseling relationship is a very personal and individualized partnership. We want to know what you find helpful and what, if anything, may be getting in the way. We want you to feel free to share with us what we can do to help.
By signing below, Patient and/or Representative acknowledges that he/she has reviewed and fully
understands the terms and conditions of this Agreement. Patient and/or Representative has discussed
such terms and conditions with Therapist, and has had any questions with regard to its
terms and conditions answered to Patient and/or Representative’s satisfaction. Patient and/or Representative agrees to
abide by the terms and conditions of this Agreement and consents to participate in
psychotherapy with Therapist. Moreover, Patient and/or Representative agrees to hold Therapist free
and harmless from any claims, demands, or suits for damages from any injury or
complications whatsoever, save negligence, that may result from such treatment.
We use a credit care merchant service which gives us the ability to swipe your credit card, debit card or health savings account to accept payment in the office and have the number securely stored on a remote server. The full credit card numbers are NOT visible to us and is NOT stored in our office.
We want to assure you that our software has been thoroughly vetted according to strict data retention rules required by the merchant processing system. The only information stored in our office and our secure, encrypted system is the name on the card, expiration date and the last four digits of the card number.
By signing below, I authorize Love Comes First Family Therapy, Inc, to keep the credit card on file for future payments (co-pays, co-insurances, session charges, missed appointment charges, late cancellation fess, balances not paid by insurance, and insufficient check amount plus a $30 check fee per bad check) and to charge all balances accrued on the account. I further understand that if a payment is denied by the credit card on file that I will not be able to schedule any further appointments until the balance has been paid in full. I am aware that if my personal information has changed that I am responsible to notify Love Comes First Family Therapy, Inc. of the changes to ensure they have the most current information to contact me and process payments accurately.
Please fill out all required fields on all pages before pressing submit.